What else do all three have in common? They all point to Richard E Mayer’s Multimedia Learning as recommended reading for presentation design.

And I agree.

This article is the latest of a series of public speaking book reviews here on Six Minutes.

How does Multimedia Learning compare to other books?

Let’s set the context:

• Presentation Zen by Garr Reynolds (previously reviewed here)
• Slide:ology by Nancy Duarte (previously reviewed here)
• Beyond Bullet Points by Cliff Atkinson

All three of these are:

• More popular than Mayer’s work. [In fact, these are three of the 9 most popular books on PowerPoint, according to amazon.com.]
• More applied in nature.
• More directly tied to public speaking.

Yet, all three offer advice which is, in part, based upon research explained by Mayer in Multimedia Design.

So, who should read Multimedia Learning?

Given that Richard Mayer is a professor of psychology, it is not surprising that Multimedia Learning is written in an academic style. I believe it is this style which hinders its mainstream appeal. (And the pedestrian cover design.)

However, the content is fascinating and provides scientific explanations which leads to deep understanding of much of the contemporary approach to slide design.

For this reason, I think the primary audience for Multimedia Learning is:

• Professors, teachers, and trainers who create, design, and deliver instructional courses
• Professionals who are frequently involved with slide design
• Public speaking instructors and coaches

12 Principles You Learn from Multimedia Learning

Mayer’s work is organized around 12 key principles. Each chapter introduces the principle, describes the methodology used to study it, and summarizes research results.

1. Coherence Principle
   People learn better when extraneous words, pictures, and sounds are excluded rather than included.
2. Signaling Principle
   People learn better when cues that highlight the organization of the essential material are added.
3. Redundancy Principle
   People learn better from graphics and narration than from graphics, narration, and on-screen text.
4. Spatial Contiguity Principle
   People learn better when corresponding words and pictures are presented near rather than far from each other on the page or screen.
5. Temporal Contiguity Principle
   People learn better when corresponding words and pictures are presented simultaneously rather than successively.
6. Segmenting Principle
   People learn better when a multimedia lesson is presented in user-paced segments rather than as a continuous unit.
7. Pre-training Principle
   People learn better from a multimedia lesson when they know the names and characteristics of the main concepts.
8. Modality Principle
   People learn better from graphics and narration than from animation and on-screen text.
9. Multimedia Principle
   People learn better from words and pictures than from words alone.
10. Personalization Principle
    People learn better from multimedia lessons when words are in conversational style rather than formal style.
11. Voice Principle
    People learn better when the narration in multimedia lessons is spoken in a friendly human voice rather than a machine voice.
12. Image Principle
    People do not necessarily learn better from a multimedia lesson when the speaker’s image is added to the screen.

About Richard E. Mayer

Richard E. Mayer is Professor of Psychology at the University of California, Santa Barbara.

From his home page:

His current research involves the related disciplines of cognition, instruction, and technology with a special focus on multimedia learning and computer-supported learning. [...]

He was ranked #1 as the most productive educational psychologist in the world for 1991-2001. [...]

He is the author of more than 390 publications including 23 books, such as Multimedia Learning: Second Edition (2009), Learning and Instruction: Second Edition (2008), E-Learning and the Science of Instruction: Second Edition (with R. Clark, 2008), and the Cambridge Handbook of Multimedia Learning (editor, 2005).

Get Your Copy or Read Other Reviews

• Title: Multimedia Learning
• Author: Richard E. Mayer
• ISBN: 0521735351
• Get a copy from your local bookstore, or from these online sources (also with additional reviews):
  • amazon.com
  • amazon.ca
  • amazon.co.uk
  • amazon.de

Similar Articles You May Like... Presentation Skills Book Review – slide:ology by Nancy Duarte PowerPoint Book Review – Clear and to The Point: 8 Psychological Principles for Compelling PowerPoint Presentations Presentation Zen Book Review 32 Reasons a PowerPoint Slide Deck is Nothing Like a Bra PowerPoint Design Wish List: 8 Modest Proposals Presentation Zen Slide Examples

Have a Question? Contact me anytime, or find me on Twitter: @6minutes

Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

You can design attractive visuals by following simple guidelines.  One of these simple guidelines is the Rule of Thirds — a composition technique borrowed from photography and other visual arts that works wonderfully in PowerPoint.

In this article, you will learn:

• What is the Rule of Thirds?
• How do photographers use the Rule of Thirds?
• How can you apply the Rule of Thirds to Your PowerPoint slides?

What is the Rule of Thirds?

The Rule of Thirds is a guideline for composition that suggests placing key graphic elements along lines which divide your image into thirds, or at the intersections of those lines.

What does that mean? I’m glad you asked.

Imagine your PowerPoint slide is divided both vertically and horizontally into thirds, like this:

PowerPoint Tip: You can use the guides feature to draw these four lines into your PowerPoint template. They will then appear on every slide to help you compose your slide.

• The vertical lines divide your image into thirds.
• The horizontal lines divide your image into thirds.
• Together, they divide your image into 9 equal areas.
• These lines intersect at four points — known as Power Points. (Seriously! They really are!)

How do Photographers Use the Rule of Thirds?

Rule #1 – Place Key Elements of Your Composition at Power Points

In this example, the key element is pretty obvious — the tree.

Rather than centering this element in the photograph, the artist has chosen to center it on over the top-left Power Point.

Even in an image with more elements (i.e. not just a “grass” background), the viewer’s eye is drawn to these Power Points. By placing key elements at one or more of these Power Points, you achieve maximum impact.

Rule #2 – Place Key Elements of Your Composition Along Horizontal Lines

Novice photographers are tempted to place the horizon in the middle of the frame. This is generally not the best approach.

In this example, the photograph has placed the horizon (and also the line formed by the tops of the horses) along the lower horizontal line.

Additionally, the upper horizontal line conveniently divides the upper dark blue sky from the lower cloud-covered sky.

The overall effect is balance between the three horizontal bands of color from top to bottom: dark blue, white, and brown.

Rule #3 – Place Key Elements of Your Composition Along Vertical Lines

This example shows the book cover of Nancy Duarte’s excellent slide:ology (previously reviewed by Six Minutes).

This isn’t a photograph, but the designer has (consciously or unconsciously) applied the rule of thirds.

Here, the white silhouette of the presenter is bisected by the left vertical dividing line.

Appropriately, Duarte writes this in slide:ology about the Rule of Thirds:

Composing your photos based on a simple grid of thirds is a trick used by movie producers, graphic designers, and professional photographers. Using the rule of thirds leads to aesthetically pleasing and professional-looking imagery.

Rule #4 – Place Key Elements of Your Composition at Power Points and simultaneously on Dividing Lines

In this example, the upper horizontal line lies across the horizon, separating the sky in the upper third from the water in the lower two thirds.

Simultaneously, the woman in this photograph is placed on the upper-right Power Point.

Furthermore, consider the line that is formed from the top of the woman’s head, down the middle of her back, and right through to the reflection on the water. Where is it? Centered on the right vertical dividing line.

So, this photograph blends elements on two of the four lines and one of the Power Points.

Does the Rule of Thirds Really Result in More Pleasing Compositions?

Are you skeptical?

I was. So, I decided to perform a simple test with the audiences of a PowerPoint seminar that I have given several times.

My test photograph is a landscape photo shown in the upper left of the four images below.  By zooming this image slightly, and then moving it up and down on a slide, I created the three slides shown below (without the rule of thirds dividing lines that you see here, of course).

• Slide A shows the tree line down the middle of the photograph.
• Slide B has the tree line lying along the upper horizontal dividing line.
• Slide C has the tree line lying along the lower horizontal dividing line.

Each time I give this seminar, I ask the audience a simple question: “Which of the three slides is most pleasing to you?”

The result?

Less than 5% of audience members choose Slide A. Some say “It’s boring.” Others remark that “I couldn’t decide what was important in the photo.”

Slides B and C were chosen roughly half of the time. Audience members found one or the other (or both) to be “pleasing” and “interesting.” Is it a coincidence that both of these slides use the Rule of Three, while slide A did not?

Which of the three do you like best?

How Can You Apply the Rule of Thirds to Your PowerPoint Slides?

1. Look for photographs which obey the Rule of Thirds
   If you are using photographs which bleed right to the edges of your slides (a good way to achieve maximum impact), try to choose photographs which use the Rule of Thirds.
2. Scale, crop, or position photographs to follow the Rule of Thirds
   When scanning photographs, use your mental viewfinder to find a small area within a larger photograph that you can use. For example, suppose the tree/grass example above were originally a much larger photograph with a tree in the middle. By cropping asymmetrically, you can create a more pleasing image using simple photo editing tools. This is easily done in Photoshop or any photo editing software.
3. Combine images with text so that one or both obey the Rule of Thirds
   Two great ways to do this are to choose photographs with either:
   • Large areas of uniform color on top of which you can place text with good contrast, OR
   • A solid color background (white works best!) so that you can move the photograph around seamlessly on top of the slide background.

The example below is the title slide from one of my presentations.  I used a stock photo which provides a visual metaphor for my topic (i.e. the blue piece stands out among all the yellow pieces). Since this photograph has a white background, I was able to place it off-center so that the blue piece landed on the upper-left Power Point. I then placed my slide text (in a matching color) centered on the lower horizontal line, anchored on the right vertical line.

Below are two more examples taken from my presentation design course.

On the left, I cropped a much larger photograph so that the stream of water falls along the right vertical line. Further, it hits the overflowing glass at exactly the lower horizontal line. Since the image background is out of focus, it provides good contrast for black text which I centered on the upper horizonal line.

On the right, I took a photograph of a trash bin and a white background and placed it on top of the lower-right Power Point. The white background of the photograph blends perfectly with the clean, white slide background. The text is positioned carefully with the most dramatic word — disaster — bolded and placed on the upper-left Power Point.

Will Using the Rule of Three Take More Time?

When you first become conscious of it during slide design, it may take you longer to choose and lay out your slides. However, it will save time and improve your visuals in the long run.

In Presentation Zen (previously reviewed on Six Minutes), Garr Reynolds writes about the Rule of Thirds:

You need to limit your choices so that you do not waste time adjusting every single design element to a new position. I recommend that you create some sort of clean, simple grid to build your visuals on. [...] Grids can save you time and ensure that your design elements fit more harmoniously on the display.

Further Reading: Rule of Thirds

• Wikipedia: Rule of Thirds
• Digital Photography School: Rule of Thirds
• Presentation Zen: Rule of Thirds

Similar Articles You May Like...

• Book Review: Multimedia Learning by Richard E. Mayer
• PowerPoint Design Wish List: 8 Modest Proposals
• PowerPoint Book Review – Clear and to The Point: 8 Psychological Principles for Compelling PowerPoint Presentations
• 32 Reasons a PowerPoint Slide Deck is Nothing Like a Bra
• The 7 Deadly Sins of Public Speaking
• Book Review: Advanced Presentations by Design by Andrew Abela

Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

I wish all my colleagues would read this business communications book.

Advanced Presentations by Design: Creating Communication that Drives Action offers a comprehensive approach to planning and designing presentations focused on selling ideas and persuading your audience.

This article reviews the recently authored book from  presentations expert Andrew Abela. It is the latest in a series of public speaking book reviews here on Six Minutes.

There is much to love about Advanced Presentations by Design. Here are a few of my favorite things about this book.

I Love… the Comprehensive Speech Preparation Framework

This book is quite broad in scope. It covers all aspects of presentation design, from audience analysis all the way through the creation of visuals.

It is well-structured, and follows a 10-step method which you can follow to prepare your presentation. In each step, the author guides you to answer the following questions.

1. Audience — Who is your (most important) audience?
2. Objectives — What is your objective for this presentation?
3. Problem  / Solution — What business problem are you helping to provide a solution for?
4. Evidence — What evidence are you offering to support your solution?
5. Anecdotes — Which anecdotes illustrate your message?
6. Sequencing — In what sequence will you present your evidence?
7. Charts — Which charts will best convey your data?
8. Layouts — What layout will you use for each slide?
9. Stakeholders — Have you addressed the concerns of each stakeholder?
10. Measurement — How will you measure the success of your presentation?

The first six topics offer compelling arguments for devoting adequate time to clearly structuring your ideas and arguments before diving into the mechanics of slide design.

I Love… the Support Material (Diagrams, References)

Abela achieves a rare feat with this book. He manages to maintain quite a broad scope, while at the same time providing significant depth in exploring key topics.

This is accomplished through a variety of techniques:

• Detailed descriptions with numerous examples and anecdotes;
• Numerous diagrams to illustrate key concepts; and
• Dozens of supplementary notes in the margins, backed by a full 9 pages of references in the appendix. Nearly every claim that Abela makes is supported by a corresponding reference to an authoritative text or academic paper in communications, marketing, or visual design.

I Love… the Practical and Action-Oriented Style

This is not a boring, theoretical textbook.

This book owes its origins to presentation design workshops given by Abela for many years. The concepts and material evolved through each iteration, and are captured here in book form.

These origins are evident throughout the text. At times, it hardly seems like you are reading this book; instead, it seems you are following along in an interactive workshop. Practical examples are numerous. Worksheets are even provided for you to apply the concepts directly to your own presentation materials.

I’m sure it is no accident that the reader is driven to actively apply the techniques learned. Indeed, this reflects the subtitle of the book: Creating Communication That Drives Action.

I Love… the Innovative Concepts that I Look Forward to Applying

As I read through this book, several meaty concepts really jumped out at me. Three of the most memorable are the S.Co.R.E. method, the Squint Test, and the Ballroom vs Conference Room presentation style distinction.

• S.Co.R.E. Method (Situation, Complication, Resolution, Example)
  Abela offers this as a universally applicable storytelling structure upon which you can base your entire presentation. It is an iterative method — S.Co.R.E, Co.R.E, Co.R.E., Co.R.E., etc. — with the example from one iteration leading naturally into the next most important complication from your audience viewpoint.
• Squint Test
  Abela suggests that the best test for effective slide design is whether or not the slide conveys meaning when you squint at it (to blur it). Thus, if the shapes and layout of the slide convey meaning, you have a winning slide. This is an application of the Principal of Compatibility, as described in Kosslyn’s Clear and To the Point.
• Ballroom Style vs. Conference Room Style
  Abela asserts that presentations fall into one of two contexts, and this context should influence your choice of slide design considerably.
  • Ballroom Presentations — colorful, vibrant, photograph-heavy slides, large audiences (e.g. the types of presentations addressed by Duarte’s slide:ology or Reynolds’ Presentation Zen)
  • Conference Room Presentations — less flashy, more details, handouts rather than slides, smaller audiences

What Could be Improved?

1. The last two steps of the framework (Stakeholders and Measurement) receive minimal treatment. I would like to see more attention (and thus more pages) devoted to exploring these concepts, particularly because most speaking books do not address them adequately.
2. The Rhetoric section (the Anecdotes and Sequencing steps) addresses only macro-content: individual stories, as well as overall speech structure. I think this section could be enhanced by exploring some micro-content techniques such as repetition of key words or phrases, crafting of signature phrases, or the importance of precise words to promote action from the audience.
3. While the concept is thought-provoking, I don’t completely buy into his clear distinction between Ballroom and Conference Room presentations. Thinking of my own presentations, seminars, and courses, nearly all call for a combination of both methods. (Perhaps that is the key lesson to learn?)
4. This is nitpicking, but the cover needs a makeover. The simple design doesn’t grab me visually. More significantly, it fails the Squint Test, and the graphic elements seem gratuitous.

About the Author — Andrew Abela

Dr. Andrew Abela is an authority on marketing, persuasion, and presentation methods.

Dr. Abela is an associate professor of marketing at Catholic University of America in Washington, D.C. He was previously a brand manager with Proctor & Gamble and a management consultant with McKinsey and Company.

He authors the Extreme Presentation Method blog, an excellent blog which is often cited in the Six Minutes reviews.

What Others are Saying about Advanced Presentations by Design

Juice Analytics:

If you make presentations for a living or just as a hobby, I can wholeheartedly recommend this book. Abela does an impressive job of teaching his process and keeping it interesting.

ShockMD.com:

Advanced presentation has to my opinion the most appeal to scientist[s] also because the author has based his method on research studies, an evidence based approach to presentations.

Tracy Allison Altman:

But the book is more than a recap of scientific findings: He writes from the perspective of a marketer and business manager, offering practical, evidence-based advice about how to focus on a problem your audience has, and how to show them you can help solve it.

Juan Carlos Mendez-Garcia:

I have attended his seminars, and definitely recommend his method. For anyone interested in improving their presentation skills, and generating action out of their presentations, it is must-read.

Balanced Scorecard: (based on translation)

[...] well worth the investment of time and money [...] well worth reading [...]

Ellen Naylor:

“Advanced Presentations by Design” is a great book you might consider [...] His one-day workshop was one of the best I have attended [...]

Similar Articles You May Like...

• Book Review: Multimedia Learning by Richard E. Mayer
• Presentation Skills Book Review – slide:ology by Nancy Duarte
• PowerPoint Book Review – Clear and to The Point: 8 Psychological Principles for Compelling PowerPoint Presentations
• Book Review: The Story Factor (Annette Simmons)
• Presentation Zen Book Review
• 8 Faulty Speaker Assumptions and How to Fix Them

Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

An open letter to the PowerPoint programming team with public speaking inspired ideas for future PowerPoint features…

Dear PowerPoint Programmers:

Thank you for creating such a wonderful presentation aid. PowerPoint is like a Swiss Army knife in a presenter’s visual aid toolbox. It is a tool with tremendous power.

Unfortunately, the vast majority of people cannot control this power. Hour after hour, dreaded presentation after dreaded presentation, I continue to be amazed at the horrible presentations that speakers are able to create with PowerPoint at the core.

I teach a course titled Powerful PowerPoint Presentations. You’ll be happy to know that this course is always oversubscribed. Everyone is eager to tap into the power of PowerPoint.

I wish these people were motivated to become great PowerPoint artisans because their peers were giving fantastic PowerPoint presentations. Unfortunately, they are quite happy to become “adequate” users, because they know that any skill at all will put them in the top echelon.

Are PowerPoint users all morons? No, I don’t think so.

Is the tool itself crappy? Certainly not!

Perhaps the power of PowerPoint is just too great for the majority of users to handle by themselves. Like a jackhammer in the hands of a child, perhaps.

So, please consider the following suggestions to help tame the power of future PowerPoint versions.

1. Eliminate Slide Transitions

The verdict is in… users cannot handle the responsibility. If I had a dime for every random gratuitous slide transition that I’ve seen, I would have been grossly underpaid for suffering through these presentations.

Speaking of dimes, if you cannot eliminate the slide transition feature, consider making a user pay 10 cents for every slide transition used beyond 2 (a clear sign they are being overused). Donate the money to kiva.org. Here’s your ad slogan:

Microtaxing for Microlending… by Microsoft

2. Rewrite Your Documentation

From PowerPoint 2007, I searched for help to change the font. To my horror, I was presented with instructions to change the font in Access, InfoPath, OneNote, Outlook, Project, Publisher, and (hurray!) PowerPoint.

Why am I bombarded with all these non-relevant details? If this were a speech critique, I would be pointing out how reams of irrelevant details makes it more difficult for your message to reach your audience. But, I digress…

Instead of just spewing mechanical details, (e.g. “On the Home tab, in the Font box group, type or click a font in the Font group“), why not provide them with a virtual speech coach with useful advice like:

• Using fonts consistently makes your slides look more professional.
• When using different fonts on a slide, do so with purpose (e.g. one font for titles, one for labels), not to make things “look interesting”.

3. Partner with the Best

If you cannot rewrite your documentation, consider a marketing deal with Nancy Duarte to bundle a copy of Slide:ology with every license of PowerPoint. Seriously.

4. Prevent Suicide by PowerPoint

Atrocities are committed hourly with bullets, font choices, and colors, but you can’t exactly eliminate bullets, fonts, and colors from PowerPoint.

However, you can perform up-to-the-second analysis of the slide deck, and put up warnings when the user is making bad design decisions.

Some of these are trivial to implement:

• Count the number of words on a slide, and display it in the status bar. As the count rises, put up progressively stern warnings. (“Red alert: 100 words is a great start to a novel, but a lousy visual aid”)
• If the slide deck consists entirely of text, suggest that the user create a report in Word instead. (Better yet, just automatically launch Word after the 13th text-only slide.)
• Count the number of font variants in use in a slide deck. Caution users that their colleagues will laugh at them if every slide is something new. Better yet, give us an automatic way to apply a consistent font face throughout an entire slide deck. This would be especially helpful when cobbling together a presentation from multiple sources using cut-and-paste.
• Compute contrast ratios for all adjacent colors, and warn the user when something is hard to read. (”Pink text on yellow background may be hard for your audience to read.“)

5. Provide Better Support for Outlines

Presentations need to have a clear speech outline.

PowerPoint’s outlining support is awful. Both Outline Mode and Slide Sorter Mode give presenters only a one-dimensional stream view of their slides. The resulting slide deck is too often a sequence of individually designed slides that have no flow or macro-organization.

Make it possible to arrange groups of slides into units (e.g. these four slides are “background”, these eight are the “technical summary”).

• Let us apply formatting to entire units (e.g. a different background color to each section of the presentation as a visual cue to the audience).
• Let us create hierarchies among groups.
• Provide support for doing more presentation-level design.

6. Remember the Room

Some PowerPoint slides are designed entirely to be viewed at a computer where 10 point font is acceptable, even if not recommended. However, presenters are often oblivious to how their slides will look in a larger room. This isn’t your fault, but…

When a new slide deck is created, ask the user to specify the presentation setting, in general terms (e.g. small meeting room, lecture hall, etc.) or approximate dimensions. Use this to provide guidance on readable font sizes, diagram detail, etc. For example, I recently took an audience survey in a room with only six rows of chairs. Users at the back could not comfortably read fonts below 28 point font.

7. Enable Users to Insert Good Visuals

Please, end the clip art insanity.

Instead, allow us to search through stock photography website catalogues from within PowerPoint. (You can even take a cut of any purchased photos!) Once images are selected, make it easy for us to crop, resize, and optimize these photos (within PowerPoint) for embedding into slides. Why do I need yet another application open to do this?

8. Help Users Manage Slide Libraries

Don’t make us use third-party tools to organize, catalog, and search through slide libraries built up over time (particularly in corporate contexts). Provide this functionality in PowerPoint itself.

• Let me easily find all slides I’ve created with the words “Web 2.0″ in them, and then choose among them to insert into a new presentation.
• Create a Super Slide Sorter that provides a slide desktop where I can sift through slides from dozens of presentations at a time, selecting what I need, and then easily combining them into a new presentation.

Sincerely,

Andrew Dlugan
Six Minutes Public Speaking and Presentation Skills

p.s. Contact me if you’d like to discuss more ideas.

Your Wish List?

What features do you want the PowerPoint team to add/delete/change in future versions? Let me know in the comments.

Similar Articles You May Like...

• Book Review: Multimedia Learning by Richard E. Mayer
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• Interview with Nancy Duarte, Author of slide:ology
• Presentation Skills Book Review – slide:ology by Nancy Duarte
• PowerPoint Book Review – Clear and to The Point: 8 Psychological Principles for Compelling PowerPoint Presentations

Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

slide:ology is the product of Nancy Duarte and her design team at Duarte Design (the firm who designed visuals for Al Gore’s An Inconvenient Truth).

I admire Nancy’s creative approach to business (check out the “organization” tab on the Duarte site) as much as the expertise she shares in slide:ology (the book) and slide:ology (the blog).

For these reasons, I’m delighted to feature Nancy in the first of an exciting new series here on Six Minutes: interviews revealing insights from fascinating individuals in and around the speaking industry.

Six Minutes Interview with Nancy Duarte

Question: You revealed that the verbs which you most identify with your life’s mission are “conquer and liberate.” How do these verbs connect with your goals in writing this book or with your plans for Duarte Design?

When I set out to write the book two years ago, it was like a burning passion inside me. It was difficult to explain why I felt an urgency to write the book… but I did. My family was supportive and let me write (conquer) in the evenings and weekends.

It’s a well known fact that presentations are incredibly ineffective. We can keep complaining about the putrid output or stand up and say “enough”.  I got tired of people blaming the tool and not owning the responsibility for the really bad presentations getting delivered every day. I knew that compiling years of experience could raise a new standard. The current way we use slides inhibits our ability to communicate effectively. All this is happening during an era when we have the most exciting innovation in all of history. I want those stories told well and indelibly.

I used to feel guilty about my verbs. When the verbs are combined, it makes me sound like I spend my weekends pillaging or something. I’m actually very caring about my clients and staff. At Duarte the verbs manifest in the culture and structures I put into place. I work hard at creating an environment where creative people feel supported and safe (liberated, per se).

Question: Consider a traditional organization still stuck with the Death by PowerPoint status quo. How would you recommend changing the environment so that higher presentation standards can flourish?

One of the most popular questions I’m asked is around this topic. Corporate citizens are afraid to be different and afraid to put a new stake in the ground and be different. People don’t know if they’ll be able to buck the collective system and still have a job the next day. Corporate-wide change is tough to tackle and can seem daunting. But the most important first step is to address your own presentation communication issues. Work hard on your content development and communication skills. If you can have the guts to change yourself and stand out among your peers, others will follow.

Question: I shared your preparation time estimates (36-90 hours for a 30-slide presentation) with one of my co-workers. His reaction was disbelief: “What? I don’t know anyone who has that kind of time.” What would you say to him?

Many of the principles in the book can improve many of the common run-of-the-mill presentations that people give internally every day. Your friend can apply these principles relatively easily to his next presentation, still spend the same amount of time he usually does and he will have a much better presentation than before reading slide:ology. But I guarantee that if he was gunning to win a one hundred MILLION dollar project or give the keynote address at an event with 15,000 people attending he’d kick in some hours. It’s all relative to how high the stakes are. Low stakes, low effort. High stakes, high effort. The farther folks work their way up the corporate ladder, the more care and planning needs to go into their communication and presentations. The time estimation in the book was a guide for when the communications are critical, not when they are common.

Question: One of the themes present throughout slide:ology is that of continuous refinement toward an end goal. (e.g. from idea to sketch to final image) The same process of gradual improvement over time holds true for speaking skills. As a speaker, what is one skill that you are currently working to improve?

There are two development areas I’m hyper conscious of right now. First, my gestures feel HUGE to me but are pretty wimpy. When on stage it feels like I’m as flamboyant as Dolly but in reality I’m pretty closed in. The other area I’m working on is relaxing my freakin’ forehead. When I am thinking through something, the muscles between my eyebrows contract creating a huge crevice and I look angry. My kids call it my butt head. It’s gotta go!

Question: As a final bonus for Six Minutes readers, can you share a public speaking tip that isn’t related to visual presentation skills? Perhaps a favorite delivery technique or tactic for rehearsing?

I still use 3×5 cards to practice my material. Once the content is final and slides are designed I rehearse the content using index cards. After the first run through, whatever points I miss get jotted onto a 3×5 card. I run through the presentation over and over until I don’t have any more cards in my hands and can still make all my points.  There are still times when I bring the cards with me though just in case.

Other Interviews With and Articles About Nancy Duarte

These are definitely worth listening to and reading.

In particular, the two VizThink.com podcasts below contain a great snapshot of the content in slide:ology. If you are still debating getting a copy for yourself, these two podcasts will convince you.

VizThink.com podcast — August 25, 2008

I think we’re just steeped in a culture that’s used to really crappy presentations. People that stand out spend an enormous amount of time on their presentations. I think that it becomes status quo to put out crappy slides, and when people see it well done, they’re shocked. If people want to get ahead in their career and they really want to stand out, they’ll make the kind of investment they need to make.

VizThink.com podcast — June 18, 2008

I really feel like presentation [software tools] are very powerful, compelling and emotion tools if they’re used well. We should be using them to harness our stories, instead of using them as a filter to ruin them.

The Duarte Manifesto podcast — July 27, 2008

Designing the Perfect Presentation: The design firm behind Al Gore’s Oscar-winning An Inconvenient Truth offers insights on improving a presentation — Carmine Gallo, BusinessWeek.com, April 10, 2007

Start with a Sketch

One Theme, One Slide

Crunch the Data First

Create a Narrative

Maintain a Visual-Verbal Balance

Practice Design, Not Decoration

Extend the Presentation Beyond the Moment

Duarte Design helps Al Gore “go visual” — Presentation Zen, June 1, 2006

We had been working closely with him on his presentation for a while before the concept of a movie was proposed. He would call us with ideas and take us in a direction. Once we’d identified stories or images and had them animated, he would come in for a review. He was brilliant, charming and affirming.

An Interview with Nancy Duarte — Indezine, August 19, 2008

Stories can break the dullard spell that slides have. They also create a more human connection with the presenter. But if the presenter hasn’t worked at creating a strong visual story, audiences can still become frustrated when the presenter uses their slides as a teleprompter. Including stories is a good first step but many presenters aren’t able to take the time required to deliver a presentation without slides-as-crutch.

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• 32 Reasons a PowerPoint Slide Deck is Nothing Like a Bra
• How to Improve Your Slides with the Rule of Thirds
• Book Review: Advanced Presentations by Design by Andrew Abela

Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

If you want to master visual communication, this book is for you.

If you want to impress your audience with eye-popping slides, this book is for you.

If you want to break free from the Death By PowerPoint pandemic, this book is for you.

Nancy Duarte has written slide:ology: The Art and Science of Creating Great Presentations. (Learn more about Nancy Duarte in a Six Minutes interview!)

Ever since my copy arrived, I can’t put it down. I’ve carried it to and from work every day so that I can read a few pages on breaks. It’s that good.

I highly recommend slide:ology. It is destined to become a classic reference text for presentation skills.

What’s In slide:ology?

slide:ology covers the whole visual presentation process, from concept generation to delivery. Examples and case studies abound throughout. The twelve chapters are:

1. Creating a new slide ideology.
2. Creating ideas, not slides.
3. Creating Diagrams.
4. Displaying Data.
5. Thinking like a designer.
6. Arranging elements.
7. Using visual elements: background, color, and text.
8. Using visual images.
9. Creating movement.
10. Governing with templates.
11. Interacting with slides.
12. Manifesto: The five theses of the power of a presentation.

7 Things I Love About slide:ology

There’s a lot to love about this book, and even more to learn. On top of the many presentation design lessons, slide:ology teaches many lessons that apply to all speeches and presentations.

1. Stories

I counted 20 case studies spritzed through the book, joining countless other anecdotes taken from Duarte’s personal or professional experiences.

Key Lesson: Tell a story. Make a point. Tell another story. Make another point…

2. Humbleness

slide:ology is written in a humble, respectful tone throughout. This makes it seem like the lessons are coming from a wise village elder rather than a stodgy industry expert.

Consider the case study of Al Gore in slide:ology. Although Duarte Design worked intimately with Gore on An Inconvenient Truth, Nancy takes no credit for this in the book. Instead, she hands all the praise to the former U.S. Vice President.

Al Gore has done more than any other individual to legitimize multimedia presentations as one of the most compelling communication vehicles on the planet.

Key Lesson: Making yourself the hero of your stories rarely works.

3. Generosity

Some books written by industry rock stars are filled with empty pages which ultimately amounts to “If you want to do X, hire an industry rock star.” This is not the case with slide:ology. Duarte reveals plenty of insider information in this book. And the giving doesn’t end there. Throughout the book, [www] icons refer the reader to extended multimedia content available online.

Key Lesson: Understand that every member of your audience wants to know what’s in it for them. It’s not about you.

4. Honesty

Walk the aisles in the technical books section of your local bookstore, and you’ll find dozens of titles making outrageous claims such as Teach Yourself X in 24 Hours.

Duarte is honest in pointing out the effort required for superior presentations. (36-90 hours to create a 30-slide one-hour presentation) There’s no smoke and mirrors here.

Key Lesson: Be authentic with your audience first, and tell them what they need to know.

5. Personal Connection

I’ve haven’t met Nancy Duarte yet (unless you count email), but reading this book makes me feel like I have. She shares intimate stories about her family and her psyche.

• The foreword is written by her husband, and features a mock presentation from her daughter.
• Page 44 tells the story of a day spent on her office floor categorizing diagrams, complete with a photograph from her youth which illustrates this personality trait.
• Page 84 discusses how she sought out her life mission.

Key Lesson: The best presentations (and books) make a personal connection.

6. Beauty

Every two-page spread in the entire book except the first (Introduction) and the last (A Call to Relate) has a visual element complementing the text. Whether a photograph, a drawing, a table, or an example slide, every design element in the book must have been labored over for hours or days. The design quality reflects the expertise of the entire Duarte Design team, but the decision to pour this quality effort into the book is key.

Key Lesson: Pay attention to the details. They matter.

7. Fun

What else can you say about a book which features:

• A quote comparing Tolstoy’s War and Peace to Dr. Seuss’ One Fish Two Fish Red Fish Blue Fish
• Pie graphs made with real slices of pie!
• A photo of Salvador Dali sketching in his bathtub

Key Lesson: People learn better when they are having fun. Make them smile.

How could it be better?

There are three things I’d like to see done differently in slide:ology.

1. Follow a Single Example Presentation from Concept to Completion

From chapter to chapter, Duarte covers the full lifecycle of a presentation from concept generation, through sketches on Post-It notes, to slide design, and on to delivery. Examples abound for each of these individual steps.

I’d like to see one example to which the entire slide:ology methodology would be applied. Start by setting the context, and then show the steps to the final presentation. This might add significant length, so perhaps that explains the absence. Maybe the platform for this extended case study could be a companion e-book downloadable on demand. Whatever the format, I’d like to see it.

2. More Flexibility in the Two-page Spread Format

Earlier in this review, I praised the visual elements present on nearly every two-page spread, and I was sincere. I love this style. It reminds me of the STOP method for document creation which is common for proposals and reports.

However, the challenge with this format is that every concept you want to cover needs to be massaged into two-page spreads. Continuity can suffer. I would like to see a little more in the way of chapter introductions and summaries, even if they spill onto three or four pages. Metaphorically, I’d like to zoom out once in a while and reset the big picture. (Something that’s good to do in a long presentation too.)

3. More Comprehensive Table of Contents

With only chapter titles given, it isn’t as easy as I’d like to jump back to a specific topic. Sure, the index is there, but that doesn’t help me if I’m looking for a case study, but don’t remember the organization profiled. This is a pretty minor thing, but I plan to reference slide:ology often; better navigation would help me find the topic I need sooner.

What Nancy Says About slide:ology

Author Nancy Duarte introduces her book in this YouTube video:

Click here to view the embedded video.

What Other Presentation Experts are Saying About slide:ology

Andrew Abela — The Extreme Presentation Method:

It’s a beautiful and useful book.  I recommend it highly.

Richard Bretschneider — Presentations Roundtable:

I know I’ve said this before, but this is a book you need.

Garr Reynolds — Presentation Zen:

My favorite presentation book of all time.

This is high praise, considering that Garr authored his own bestseller earlier this year. [Garr's Presentation Zen is reviewed here.]

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Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

Stephen Kosslyn has written a wonderful book for all presenters: Clear and to The Point: 8 Psychological Principles for Compelling PowerPoint Presentations.

The subtitle for the book promises to illuminate the psychology of PowerPoint. Does it deliver?

In a way, yes. The 8 principles, dozens of examples, and hundreds of tips reveal much that would improve your PowerPoint skills.

However, this book delivers so much more. The 8 psychological principles can be applied to many aspects of public speaking beyond PowerPoint design.

For example, consider Principle 7 (The Principle of Information Changes: People expect changes in properties to carry information). A wise presenter might apply this to variations in voice. A shift from a strong, quick voice to a softer and slower voice should mirror a change in the content. Indeed, such a transition must mirror a change in content. Otherwise, your audience will be confused.

8 Psychological Principles for Compelling PowerPoint Presentations

This book revolves around 8 psychological principles which are introduced early in the book, and then explained in greater detail in the Appendix. (The Appendix explanations are not required reading, but I do recommend it.)

1. The Principle of Relevance
   Communication is most effective when neither too much nor too little information is presented.
2. The Principle of Appropriate Knowledge
   Communication requires prior knowledge of pertinent concepts, jargon, and symbols.
3. The Principle of Salience
   Attention is drawn to large perceptible differences.
4. The Principle of Discriminability
   Two properties must differ by a large enough proportion or they will not be distinguished.
5. The Principle of Perceptual Organization
   People automatically group elements into units, which they then attend to and remember.
6. The Principle of Compatibility
   A message is easiest to understand if its form is compatible with its meaning.
7. The Principle of Information Changes
   People expect changes in properties to carry information.
8. The Principle of Capacity Limitations
   People have a limited capacity to retain and to process information, and so will not understand a message if too much information must be retained or processed.

Practical Application of the 8 Principles

The majority of book is devoted to 4 chapters, each of which:

• Addresses a topical area of slide design,
• Includes dozens of tips which describe how the 8 principles can be applied to maximize the effectiveness of the slides, and
• Conclude with a summary of tips organized by the matching principle.

The format is easy to read from start to finish, or as reference material.

1. Legible Text

This chapter covers font selection, formatting choices, the use of bullet points, labels, titles, tables, and legends.

An excerpt which illustrates the Principle of Information Changes:

Use the same terminology in labels, as well as in the surrounding text and spoken words. Using different terms in a display, in text, and in what you say aloud may lead the audience to wonder if you mean different things. Attempting to distinguish these differences will definitely tax the cognitive capacities of your audience.

2. Color, Texture, Animation, and Sound

Here’s an excerpt illustrating the Principle of Perceptual Organization:

Use color to group elements. Regions of the same color will be seen as a group. Use the same color for all titles and another color for all text entries, which will clearly group the material into these two categories. And use color to pair corresponding elements.

3. Quantitative Information: Graphs

This chapter covers pie graphs, visual tables, line graphs, bar graphs, step graphs, and scatterplots.

Here’s an excerpt illustrating the Principle of Salience:

Construct an exploded pie graph by displacing the important slice or slices, as if a wedge of pizza had been pulled out from the pie. [...] If you decide to use an exploded pie, you must decide which part or parts to emphasize. If too many wedges are exploded, the viewers won’t know where to look.

4. Qualitative Information: Charts, Diagrams, Maps, Photographs, and Clipart

Here’s an excerpt illustrating the Principle of Capacity Limitations:

Use photos and clipart to give the audience time to “come up for air.” [...] useful as a break in the steady flow of information, allowing the audience a moment to reflect and digest. This is especially the case if the photo or clipart is humorous.

Three Primary Goals for Every Presentation

As stated above, the advice in Clear and to the Point applies to more than just PowerPoint design — it applies to presentations as a whole. This broad context is established early in the book, and referenced throughout.

The 8 principles are mapped to three primary goals of any presentation, even those which do not utilize PowerPoint at all.

Goal 1: Connect with your audience.
Your message should connect with the goals and interests of your audience. [Principles 1, 2]

Goal 2: Direct and hold attention.
You should lead the audience to pay attention to what’s important. [Principles 3, 4, 5]

Goal 3: Promote understanding and memory.
Your presentation should be easy to follow, digest, and remember. [Principles 6, 7, 8]

In Summary

Clear and to the Point is a very welcome addition to my public speaking bookshelf. I highly recommend that you read it too.

About the Author: Stephen M. Kosslyn

Stephen Kosslyn is Chair of the Department of Psychology at Harvard University. He is a leading authority on the nature of visual mental imagery and visual communication.

Update: Isn’t This Just “Common Sense”?

Upon reading this review, Michael Hyatt (President and CEO of Thomas Nelson Publishers) commented:

Much of this looks like common sense; nevertheless, I am a sucker for books on making better presentations. It’s a HUGE part of what I do.

Michael’s comment struck a chord with me. I felt the same way as I browsed through and then read the book. None of the individual guidelines was earth-shattering, and most of them were not even new to me. While I was already designing slides in agreement with Kosslyn’s advice, Clear and to the Point helped me understand why I was doing things that way and it underlines the benefits for the audience.

Further, as I asked myself whether this was just common sense, my eventual conclusion was simply: “If it was common sense, why do we still suffer through so many poorly-designed presentations?”

Like Michael, I am a sucker for books on making better presentations. I hope you are too.

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Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

The World’s Best Presentation Contest is returning to SlideShare for 2008.

Get creative, enter the contest, and you can win one of those prizes.

Leave a comment linking to your entry. If a number of Six Minutes subscribers enter, I’ll feature those entries in a future article.

Categories

Entries are welcome in six diverse categories:

• Business
• Picture Slideshows
• Technology
• Educational
• Creative / Offbeat
• About Me

Can you Beat This?

As I write this article, The Consumer Agenda (category: Business) is leading the way with 19 votes.

| View | Upload your own

Last Year’s Winners

View the 2007 contest winners to see what it takes to win.

First Place — Shift Happens

| View | Upload your own

Second Place — Meet Henry

| View | Upload your own

Third Place — Sustainable Food Lab

| View | Upload your own

Good luck!

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• Presentation Zen Slide Examples
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Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

Break free from PowerPoint bullets!

Learn from photojournalists — tell stories with visuals, and your audience will love you.

A Visual Feast — What the World Eats

This article is inspired by a captivating photo essay from Time magazine titled: What the World Eats.

The photo essay is based on the remarkable book Hungry Planet: What the World Eats by Peter Menzel and Faith D’Aluisio.

Among the families, we meet the Mellanders, a German household of five who enjoy cinnamon rolls, chocolate croissants, and beef roulades, and whose weekly food expenses amount to $500. We also encounter the Natomos of Mali, a family of one husband, his two wives, and their nine children, whose corn and millet-based diet costs $26.39 weekly.

Captivating contrasts, indeed!

How Would You Present this with PowerPoint?

Suppose you wanted to discuss the contrasts in your next speech.

How would you do it?

• Would you present a series of boring text slides?
• Would you prove your conformity and lack of originality by using one of the stock PowerPoint templates?
• Would you read the slides aloud to your audience?

Audiences hate that!

Or…

• Would you use a series of visuals?
• Would use maximize the photos to run from edge to edge?
• Would you punctuate the visuals by sharing real stories about the families?

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• Interview with Nancy Duarte, Author of slide:ology
• Presentation Skills Book Review – slide:ology by Nancy Duarte

Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.

This free ebook was created by John Emerson as a tool to help advocacy groups:

• Tell their story more effectively;
• Make their message more compelling; and
• Use information design techniques to do it.

You may not speak on behalf of an advocacy group, but every time you speak, you are attempting to deliver a message. Your message will be more compelling if you understand and apply the visualization principles in this guide.

Visualizing Information for Advocacy is full of rich content and nearly every page contains visual examples demonstrating design principles such as:

• Color
• Typography
• Structure
• Elements
• Technology
• Clarity

Hans Rosling (previously featured in a speech critique) is one of many experts profiled. Here is another example demonstrating effective use of contrast in presentation design. One can imagine toggling between two PowerPoint slides to illustrate the contrast.

Most of the examples are too complex to go on a PowerPoint slide, but the principles scale well to simpler media as well.

From the back page:

You’ve got data, now what do you do with it?
How do you tell your story effectively?
How can you move your audience?

Get your free copy on the downloads page.

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• Presentation Zen Book Review

Andrew Dlugan is the editor and founder of Six Minutes. He teaches courses, leads seminars, coaches speakers, and strives to avoid Suicide by PowerPoint. He is an award-winning public speaker and speech evaluator. Andrew is a father and husband who resides in British Columbia, Canada.